Board of Visitors Policy: 1602

The 91����Ƶ shall compliantly dispose of unclaimed or abandoned property in a prudent manner accounting for the rights of individuals and the recognition of the needs of the 91����Ƶ.

1. Abandoned Property includes all property that the owner voluntarily relinquishes possession. Abandoned property shall include, but not be limited to, all property left by a faculty or staff member in a 91����Ƶ facility after separation from the 91����Ƶ. Abandoned property shall further include all items remaining in a room of a residence hall upon the earlier of the conclusion of the housing agreement or the student’s separation from the 91����Ƶ. 
2. Lost Property is property that the owner does not voluntarily relinquish due to accident, oversight, inadvertence, or negligence, and the property owner is unaware of the property’s whereabouts.  

1. The 91����Ƶ shall store all lost and abandoned property at a centralized location and shall publish how lost or abandoned property can be recovered.
2. In instances in which ownership of lost property can be reasonably determined, the 91����Ƶ shall notify the owner of the property’s recovery. Notification by e-mail at the person’s last known e-mail address shall be sufficient. No notice is required when property is abandoned.
3. In the case of either lost or abandoned property, the 91����Ƶ shall retain the property a minimum of 120 calendar days after the property is recovered by the 91����Ƶ.
4. Upon receiving a claim for lost or abandoned property, the 91����Ƶ may impose a reasonable storage fee.
5. In the case of tangible personal property, other than automobiles, the 91����Ƶ shall determine the probable cost of sale and whether that cost exceeds the likely proceeds. If the property is inherently dangerous or the property may not be lawfully sold, the 91����Ƶ may retain the property for its own use, destroy or discard the property or donate the property to an appropriate charity.
6. If the 91����Ƶ determines that the property should be sold, the property may be offered for sale at public auction or by sealed bid awarded to the highest bidder. The 91����Ƶ can decline the highest bid and reoffer the property if the 91����Ƶ, in its sole discretion, deems the bid unsatisfactory.
7. The 91����Ƶ shall provide notice of a sale pursuant to paragraph 6 on the “Daily Announcements” webpage. The 91����Ƶ shall send a copy of the notice to the last known address of the last known owner. Should the property owner be currently enrolled or employed, notice to the individual’s campus e-mail address shall constitute sufficient notice. 
8. If property is sold pursuant to paragraph 6, the 91����Ƶ shall hold the proceeds an additional 90 days. If no claim is made by the owner of the proceeds, the proceeds may be transferred to the 91����Ƶ’s operating fund.
9. Whenever a motor vehicle is lost or abandoned on a campus of Old Dominion 91����Ƶ that is located in a locality with an ordinance as provided in , such motor vehicle shall be disposed of as provided in that ordinance. If a motor vehicle is lost or abandoned in a locality without such an ordinance, the 91����Ƶ shall take the vehicle into custody. The owner and any lienholder will be notified, by certified mail that the vehicle is in 91����Ƶ custody. The notice shall (i) state the year, make, model, and serial number of the abandoned automobile; (ii) set forth the location where the vehicle is being held, and (III) inform the owner and lienholder of their right to reclaim it within 15 days of the date of the notice after payment of all towing, preservation, and storage charges (or, if the vehicle is a manufactured home or mobile home, 120 calendar days from the date of notice). The notice shall also state that failure to reclaim the vehicle shall constitute (i) waiver by the owner and lienholder of all interest in the vehicle and (ii) consent to the sale at public auction of the motor vehicle. The 91����Ƶ shall remove from the gross proceeds all costs of the sale holding the proceeds for 90 calendar days for the benefit of the lienholder and/or the owner of the automobile. If no one asserts a claim for the net proceeds during this time period, the money will be deposited to the 91����Ƶ’s operating fund.
10. If the property is intangible personal property, the 91����Ƶ shall report and remit the property to the 91����Ƶ Treasurer in accordance with .

The Department of Procurement Services shall maintain all records to identify the sale or disposal of all property that is turned in as surplus to Procurements Services.